1009

1. Completed and signed booking form, returned with your non-refundable booking fee for 20% of final total,
2. Balance to be paid in full, less the booking fee, 14 days before the day by cheque,cash or credit/debit card.If payment is not received by this date, then we will invoice you by email for credit card payment plus the card company adds 3% levy {Not Us} . If you do not do so we will not have any liability to you, and we shall be entitled in our absolute discretion to forfeit the whole of the booking fee. The same for any material to be included in the finished production, i.e. photos, CDs. This is to ensure that all parties can concentrate on the wedding on the day and not be distracted [you will be busy enough as it is]. Last year 1 or 2 couples did not provide their materials for upto 12 weeks after their wedding which put enormous strain on the editors and so if we have not received the CDs or photos at the agreed time, we reserve the right to omit or substitute our own.
3. You may view your wedding video at any stage up to final burning and make any alterations, as you deem fit. This is charged at the fixed rate of £ 35 per hr or part thereof.
4. Extra over filming past the agreed finishing time is charged at the fixed rate of £ 100 per hr or part thereof. This charge includes studio time to edit any extra footage that may or may not, have been shot. The same applies for attendance [waiting time].
5. All or any payments regarding church fees and any copyright charges are the responsibility of the named contact and must be undertaken by them.
6. AOV cannot be held responsible for any missed shots due to having to vacate the premises to take their mealbreak or premature action on the part of speakers or organisers.All participants must wait until we indicate that our tapes are rolling and that we are recording before speaking.
7. In the event of cancellation, written dated notice, must be received at our premises no less than 30 days before the event date. In the event that cancellation is received after this date, then the full balance becomes due immediately.
8. On occasions and without notice, it may be necessary for the videographer/s originally specified to be substituted by another [e.g. due to ill health or for safety reasons and this would have been mentioned during your initial consultation].
9. Though every effort will be made to adhere to, the Suggested Video Coverage is a guide only. Each wedding video is unique and is treated as such. The client understands and accepts that the videographic coverage will be as the videographer’s expertise determines and that no one scene will be deemed to be more important than another.
10. AOV will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials or mixed lighting [such as tungsten or halogen and natural daylight from a nearby window]. It is sometimes impossible to record the exact colour match as recorded by the human eye.
11. All images are protected by the Copyright and Design Act 1988 and it is illegal to attempt to copy any of AOV’s images.
12. Some artistic licence may be applied during the editing process to maintain pace and continuity for your enjoyment. AOV shall be granted complete artistic licence in relation to the scenes captured and the locations used and any extra audio included. Due to the vagaries of the weather and the willingness of some subjects, it may not be possible to capture all scenes requested. Having said this, every effort will be made to comply with any reasonable request at all times, please just ask.
13. The client hereby allows AOV to display/use any footage included in this contract in their studios, portfolios, literature, wedding exhibits and advertising or as they deem fit.
14. Any special requests for omissions or inclusions of any audio or visual content must be made within 24 hrs of the wedding, i.e. uninvited guests. Typographical errors, though rare, will be corrected at AOV’s discretion. AOV use only commercially produced/branded video tapes and blank DVD’s for initial recording and production of the final videos, the quality of which is the responsibility of the manufacturer. All concerns must be notified and all discs returned within 24hrs of receipt of your DVD. In the unlikely event of a total videographic failure or cancellation of this contract by AOV, or in any other circumstances, the liability of AOV shall be limited to the total value of monies paid. Neither party shall be liable for indirect or consequential loss.
15. Travel expenses and subsistance [if applicable] would be calculated at the current rate [currently 40 pence per mile, plus 5 pence per mile per passenger] , plus overnight stay [if applicable]. Where overnight stay is applicable, three meals per day per person are to be added and invoiced either 14 days before the event or the day after the event.
16. Please make all cheques payable to A. Welham.